Town Council Meeting

Town Council Meeting

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This Month

As it is an election year, local councils in Shropshire are therefore legally obliged to hold an “in-person” Annual Council meeting within a set number of days after the election.

In order to meet the legal obligation to hold an annual council meeting in-person, the Town Council has decided to hold a very short in-person Annual Council Meeting in the Roden Suite, Edinburgh House on Thursday 20th May 2021 at 7.00pm.

To keep the meeting short to minimise the risk of transmission, the agenda will only include items that must legally be considered at the annual meeting, or that are otherwise urgent. If you have any questions or matters you wish to raise with the Town Council prior to the Annual Council meeting, please telephone 01939 232733 or email info@wem.gov.uk.

We will note any such matters raised, and will send a response after the meeting.

Can members of the public attend the Annual Council meeting?

Whilst all Council meetings must be held face-to-face from 7th May, there will still be limits on how members of the public can gather and mix indoors. As the safety of residents, councillors, and staff is of the utmost importance, there will be necessary capacity limits in the Roden Suite to allow for social distancing between councillors, staff, and any attendees (max 20 people, including councillors and staff). To further minimise the risk of transmission, and to avoid having to turn people away at the door, we would urge residents to carefully consider whether they need to attend this meeting in person.

We will endeavour to allow the public to hear the meeting through a zoom link which will be issued with the agenda.

Please note that, until further notice and due to coronavirus regulations, members of the public wishing to attend Town Council meetings should email the clerk (info@wem.gov.uk) to reserve a place. Priority will be given to co-option applicants and any further requests will be allocated on a first come first serve basis.

If you do wish to attend you are advised to take a Lateral Flow test before the meeting. These can be collected from Stage Door Wem.

The Town Council reserves the right to control the number of people allowed to attend meetings subject to the capacity limits set for the room. Facemasks must be worn.

The meeting will also be available for viewing only on the zoom virtual meeting platform, contact the Town Clerk for details.

As it is an election year, local councils in Shropshire are therefore legally obliged to hold an “in-person” Annual Council meeting within a set number of days after the election.

In order to meet the legal obligation to hold an annual council meeting in-person, the Town Council has decided to hold a very short in-person Annual Council Meeting in the Roden Suite, Edinburgh House on Thursday 20th May 2021 at 7.00pm.

We will note any such matters raised, and will send a response after the meeting.

Can members of the public attend the Annual Council meeting?

We will endeavour to allow the public to hear the meeting through a zoom link which will be issued with the agenda.

If you do wish to attend you are advised to take a Lateral Flow test before the meeting. These can be collected from Stage Door Wem.

The Town Council reserves the right to control the number of people allowed to attend meetings subject to the capacity limits set for the room. Facemasks must be worn.

The meeting will also be available for viewing only on the zoom virtual meeting platform, contact the Town Clerk for details.

December

As it is an election year, local councils in Shropshire are therefore legally obliged to hold an “in-person” Annual Council meeting within a set number of days after the election.

In order to meet the legal obligation to hold an annual council meeting in-person, the Town Council has decided to hold a very short in-person Annual Council Meeting in the Roden Suite, Edinburgh House on Thursday 20th May 2021 at 7.00pm.

We will note any such matters raised, and will send a response after the meeting.

Can members of the public attend the Annual Council meeting?

We will endeavour to allow the public to hear the meeting through a zoom link which will be issued with the agenda.

If you do wish to attend you are advised to take a Lateral Flow test before the meeting. These can be collected from Stage Door Wem.

The Town Council reserves the right to control the number of people allowed to attend meetings subject to the capacity limits set for the room. Facemasks must be worn.

The meeting will also be available for viewing only on the zoom virtual meeting platform, contact the Town Clerk for details.

December

Date

Thursday, 20th May 2021 07:00pm

____________________________________________________________________

Agenda

To appoint a Town Mayor for the year 2021-2022
To appoint a Town Mayor for the year 2021/2022 and to receive declaration of acceptance of office.

The current Mayor presides for this item and then steps down from the Chair if an alternative Mayor is elected. The Mayor will invite nominations for the position. The Mayor may give an original vote on any matter put to the vote, and in the case of an equality of votes may exercise his casting vote whether or not he gave an original vote.
Declarations of Acceptance of Office
To note that declarations of acceptance of office had been received and signed by members prior to the start of the meeting.
Apologies for absence
To receive and consider for approval apologies for absence and reasons given.
Disclosure of Pecuniary Interests
a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

b) To consider any applications for Dispensations under s33 of the Localism Act 2011.

c) Register of interests - To note the need to ensure that new registers of interest forms are filled out and returned to the Monitoring Officer within 28 days of the election
Public Participation
A period of 15 minutes will be set aside for residents of Wem Town to speak.
Councillor Vacancy
To consider and vote on applications received for the two Councillor vacancies on the Town Council.
To appoint a Deputy Mayor

Council Committees

a) To review terms of reference and delegated powers of each committee / liaison group (copy enclosed).

b) To appoint Councillors onto the following Committees / Liaison Groups

i) Finance & Corporate Gov (8)

ii) Amenities and Services (8)

iii) Planning & Transport - all

iv) Asset Transfer Committee (all)

v) Verification Committee (4)

vi) Complaints Committee (3)

vii) Wem Swimming and Lifestyle Centre Liaison Group (4)

viii) Wem Town Hall Liaison Group (5)

ix) Events Liaison Group (6)

x) Grievance Panel (3)

xi) Discipline Panel (3)

xii) Appeals Panel (5 members not on x or xi)

c) Scheme of delegation - to review.

Attachment	Size
agenda_item_8a_2021-22_committee_terms_of_reference.pdf	232.47 KB
agenda_item_8c_scheme_of_delegation.pdf	126.45 KB

Appointment of Representatives
To appoint representatives to the following outside bodies

a) Wem Swimming and Lifestyle Centre

b) Wem Youth Centre

c) Parish Emergency Advisor

d) Wem Scouts HQ Committee

e) Wem Economic Forum

f) RAF Shawbury Liaison Group

g) Wem Christmas Festival

h) Friends of Whitchurch Rd

i) SALC – North Shropshire Area Committee

j) Wem Sports and Social Association – to appoint a trustee to WSSA

k) Others
Review of Council Regulations and Procedures as per Standing Orders
To delegate authority to Finance and Corporate Governance Committee to undertake review of the following policies

a) Standing Orders and Financial Regulations

b) Complaints Procedure

c) Freedom of Information Act 2000

d) Data Protection

e) Staff Policies

f) Asset Register
General Power of competence
To Resolve that the Parish Council meets the criteria to exercise the General Power of Competence.

Attachment Size

agenda_item_11_gpoc.pdf 203.84 KB
Council Minutes
To approve as a correct record the minutes of Meeting of the Town Council held on 29^th April 2021

Attachment Size

agenda_item_12_draft_minutes_to_29.4.21.pdf 182.76 KB
Progress Report
To consider the Clerks progress report on matters arising at previous meetings.

Attachment Size

agenda_item_13_progress_report.pdf 137.58 KB
Planning Applications
a) Planning Applications for consideration

21/01976/FUL 5 Cedar Grove, Wem, Shropshire, SY4 5DQ

Proposal: Erection of flat roofed Porch to Main Entrance

21/01997/FUL 84 Lowe Hill Road, Wem, Shropshire, SY4 5UT

Proposal: Erection of single storey rear and side extension

b) To note the recent planning decisions

Attachment Size

agenda_item_14b_planning_decisions.pdf 119.65 KB
Finance and Accounts for payment
a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).

b) Precept and Neighbourhood Fund – to note payment of and discuss management of neighbourhood fund.

c) Accounts for payment - to approve accounts for payment and payments made prior to meetings.

d) Bank signatories - to approve.
Dates of future meetings
a) To note date of June meeting.

b) To approve Town Council meeting dates for 2021-22.

c) To approve proposed meeting dates and times for the Amenities and Services Committee and Finance and Corporate Governance Committee.

Attachment Size

agenda_item_16_meeting_dates.pdf 103.69 KB
Exclusion of Press and Public
To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.

a) To receive any nominations for Honorary Townsmen

Attachment	Size
agenda_item_11_gpoc.pdf	203.84 KB

Attachment	Size
agenda_item_12_draft_minutes_to_29.4.21.pdf	182.76 KB

Attachment	Size
agenda_item_13_progress_report.pdf	137.58 KB

Attachment	Size
agenda_item_14b_planning_decisions.pdf	119.65 KB

Attachment	Size
agenda_item_16_meeting_dates.pdf	103.69 KB

Agenda (document)

agenda_20.5.21.pdf

Minutes

minutes_20.5.21.pdf

6
10:00:00 Finance & Corporate Governance Committee

19
19:00:00 Town Council Meeting