Town Council Meeting (virtual)

Date

Thursday, 28th May 2020 07:00pm

This meeting will take place on the zoom platform and the meeting code is as follows

Meeting ID: 865 1305 2271 weblink https://us02web.zoom.us/j/86513052271

Agenda

Apologies for absence
To receive apologies for absence
Disclosure of Pecuniary Interests
a) To receive any disclosure of pecuniary interest - Members are reminded that they must not participate in the discussion or voting on any matter in which they have a Disclosable Pecuniary Interest and should leave the room prior to the commencement of the debate.

b) To consider any applications for Dispensations under s33 of the Localism Act 2011.
Public Participation Time
A period of 15 minutes will be set aside for residents of Wem Town to speak.

Council Minutes

To approve as a correct record the minutes of an Ordinary Meeting of the Town Council held on 27^th February 2020 and Special Meeting held 17^th March 2020.

Attachment	Size
agenda_item_4_draft_minutes_17.3.20.docx	32.84 KB
agenda_item_4_draft_minutes_27.2.20.docx	43.7 KB
agenda_item_4_draft_minutes_17.3.20.pdf	105.95 KB
agenda_item_4_draft_minutes_27.2.20.pdf	170.23 KB

Covid19 Operational Matters

a) Standing Orders Amendment – to consider adoption of.

b) Virtual Meeting Protocols – to consider adoption of.

c) Decisions made under delegated powers and Scheme of delegation –to receive a report on and consider extension of the scheme of delegation put in place on 17.3.20.

d) Meeting with representatives from Highways – for update.

Attachment	Size
agenda_item_5a_standing_orders_addendum.docx	28.46 KB
agenda_item_5b_virtual_meeting_protocols.docx	25.79 KB
agenda_item_5c_delegated_authority.docx	28.21 KB
agenda_item_5a_standing_orders_addendum.pdf	114.44 KB
agenda_item_5b_virtual_meeting_protocols.pdf	122.92 KB
agenda_item_5c_delegated_authority.pdf	193.23 KB

Progress Report
To consider the Clerks progress report on matters arising at previous meetings.

Attachment Size

agenda_item_6_progress_report.docx 31.03 KB

agenda_item_6_progress_report.pdf 140.68 KB

Attachment	Size
agenda_item_6_progress_report.docx	31.03 KB
agenda_item_6_progress_report.pdf	140.68 KB

Annual Accounts 2019-20

a) 2019-20 Accounts - to approve the accounts and supporting papers for the year ending 31 March 2020.

b) Internal audit report - to consider.

c) Annual Governance and Accountability Return (AGAR) 2019-20.

i) To consider the Town Council’s response to questions on part 1 of the Annual Governance and Accountability Return - The Annual Governance Statement.

ii) To consider and approve part 2 of the AGAR, 2019/20 accounting statements.

iii) To approve explanation of variances and date of publishing AGAR.

Attachment	Size
agenda_item_7a_2019-20_year_end_accounts.pdf	465.53 KB
agenda_item_7ciii_agar.pdf	1.84 MB
agenda_item_7c_iii_electors_rights.docx	39.33 KB
agenda_item_7ciii_explanation-of-variances.xls	80 KB
agenda_item_7ciii_electors_rights_and_variances.pdf	218.49 KB

Planning Applications
a) Planning Applications for consideration - none at time of issuing agenda.
Finance and Accounts for Payment
a) Payments – to approve the use of BACS payments and variable direct debits (as per Financial Regulations).

b) Precept and Neighbourhood Fund – to note payment of.

c) Accounts for payment - to approve accounts for payment and payments made prior to meeting under delegated authority (Presented at meeting).

d) Town Council Insurance – for review.

e) Carnival Committee and Welcome to Wem Grants following event cancellation – to consider requesting the return of the grants or allowing them to be held over for use in 2021.
Amenities and Services Committee meeting 10.3.20
To receive minutes from this meeting and consider any recommendations made.

Attachment Size

agenda_item_10_draft_minutes_amenities_committee_10.3.20.docx 34.22 KB

agenda_item_10_draft_minutes_amenities_committee_10.3.20.pdf 85.65 KB
Swimming Pool Pipework Repair
To consider letter received.
Tractor Replacement
To consider allocating funds from the Developers Reserve Fund to Wem Sports and Social Association to fund the purchase of a replacement tractor.
Correspondence
To consider the following items

a) Shropshire Bus Users

Attachment Size

agenda_item_13_bus_users_shropshire.docx 53 KB

agenda_item_13_bus_users_shropshire.pdf 144.52 KB
Dates of Future Meetings
To consider Town Council meeting and committee meeting dates for 2020-21

Attachment Size

agenda_item_14_meeting_dates_2020-21.docx 21.24 KB

agenda_item_14_meeting_dates_2020-21.pdf 102.19 KB
Exclusion of Press and Public
To resolve: That in accordance with s1(2) Public Bodies (Admission of Meetings) Act 1960, members of the public and press be excluded from the remainder of the meeting on the grounds that the following items to be considered involves the likely disclosure of confidential information.

a) Recreation Ground Toilet Block

b) Morgan Library